Sr. Project Coordinator

Job Title: Sr. Project Coordinator

Location: Summit, NJ

Type: Contract

Overview

Leading pharmaceutical company looking for a Sr. Project Coordinator. Ideal candidates should have 8+ years of project coordinator or comparable experience and 3+ years of experience within a Cell Therapy, Biopharma, or similar industry.

Responsibilities

Serve as project coordinator for key projects scoping Cell Therapy Operations.

This includes:

• Managing logistics related to project timeline

• Supporting development of meeting materials and PowerPoint presentations

• Generating/collecting project-related data and organizing effectively to enable analysis by project team

• Identify reporting needs and generate project-related metric and trend reports on a periodic basis to support team (i.e., Quality Council, Value Stream LT)

• Proactively monitor project timeline to assist coordination of activities that help prepare project team to achieve key milestones

• Maintaining and reconciling project budget and expenses

• Leverage administrative support across our organizations to work as an integrated team and raise the bar for all our administrative staff

• Addresses correspondence, manages calendars, schedules meetings, conferences, and events, makes travel arrangements, maintains accurate departmental records, and on-boards & off-boards contractors and employees.

• Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems and issues, and takes appropriate steps to produce desired outcomes.

• Responsible for departmental status reporting and updating of various SharePoint sites and other tracking documents.

• Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.

• Ensure manager's preparedness for meetings (e.g., assemble meeting materials & pre-reads)

• Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.)

• Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.

• Maintains professional and technical knowledge by remaining current with company's continuous learning modules.

Requirements

• Need High School diploma or Associate or Bachelor degree.

• 8 years administrative, project coordinator or comparable experience

• Advanced proficiency with Microsoft Suite (Outlook, Word, Excel, Power Point).

• Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.

• Previous experience contributing to or managing administrative projects from the point of inception to completion, including those that require multiple skills.

• Ability to manage multiple projects and competing priorities.

• Maintains a positive attitude, a high level of productivity, and is adaptable to change.

• Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones and during periods of heavy workload.

• Ability to multi-task and adapt quickly to competing priorities while remaining focused.

• Ability to work effectively under pressure to meet deadlines.

• Successful candidate must be able to learn new tools and systems in an ever-evolving environment.

• Exhibits a positive work attitude, and high productivity.

• Proven track record of collaboration with other administrative assistants in order to ensure business needs/goals are met.

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.